1 00:00:01,860 --> 00:00:04,560 Unknown: All right. So good morning, everyone, and welcome 2 00:00:04,560 --> 00:00:07,530 to the preparing to publish workshop. My name is Kristin 3 00:00:07,530 --> 00:00:10,320 Hoffman and I'm a research and scholarly communication 4 00:00:10,320 --> 00:00:17,250 librarian with Western libraries. In the workshop, 5 00:00:17,250 --> 00:00:20,430 today, we're going to talk about the scholarly publishing process 6 00:00:20,430 --> 00:00:24,570 which you can kind of broadly think about as a phase when 7 00:00:24,570 --> 00:00:27,840 you're doing research and writing your paper, a phase when 8 00:00:27,840 --> 00:00:31,710 you're submitting to a journal, and then you get published and 9 00:00:32,070 --> 00:00:35,760 some nice things happen after you're published. We're not 10 00:00:35,760 --> 00:00:38,310 really going to talk about how to do research and write a paper 11 00:00:38,310 --> 00:00:42,870 side of things that's really discipline specific. And this is 12 00:00:42,870 --> 00:00:46,170 a general workshop. So we're going to focus on the submitting 13 00:00:46,710 --> 00:00:50,730 to a journal stage. And then a few considerations actually for 14 00:00:50,730 --> 00:00:53,790 after you're published, or as you're getting published, that 15 00:00:53,790 --> 00:00:58,020 maybe haven't occurred to you before. So this is our outline 16 00:00:58,020 --> 00:01:02,790 for today, we'll talk about choosing where to publish with a 17 00:01:02,790 --> 00:01:05,730 little detour to talk about predatory journals, because you 18 00:01:05,730 --> 00:01:09,090 may have heard about those and know that you want to stay away 19 00:01:09,090 --> 00:01:13,320 from them. We'll talk about that process from submitting to 20 00:01:13,320 --> 00:01:16,170 getting accepted in a journal and what you can expect in that 21 00:01:16,170 --> 00:01:19,680 process. And then, the last few things here are kind of the 22 00:01:19,680 --> 00:01:24,240 things to think about for the after you're accepted stage. So 23 00:01:25,470 --> 00:01:30,450 keeping your rights as an author and open access to your research 24 00:01:30,480 --> 00:01:35,130 and making sure that that happens. And I just want to 25 00:01:35,130 --> 00:01:40,110 start then, with a bit of a poll for you to tell me how you feel 26 00:01:40,110 --> 00:01:45,540 about scholarly publishing. You can feel lots of different 27 00:01:45,540 --> 00:01:50,880 things related to publishing and so choose as many of these as 28 00:01:50,910 --> 00:02:19,740 feel appropriate and relevant for you right now. give another 29 00:02:20,460 --> 00:02:23,310 10 seconds or so for you to answer if you haven't yet. 30 00:02:33,290 --> 00:02:36,920 All right. So we have a lot of different feelings here. And I 31 00:02:36,920 --> 00:02:41,420 think all of this is appropriate, many of you feeling 32 00:02:41,420 --> 00:02:45,650 anxious, which I kind of expected as why you're coming to 33 00:02:45,650 --> 00:02:52,040 this session. also confused, also expected. But then lots of 34 00:02:52,160 --> 00:02:57,800 more positive kinds of emotions to like you're excited, hopeful, 35 00:02:58,100 --> 00:03:01,910 interested and motivated. And that's going to serve you well, 36 00:03:01,910 --> 00:03:06,260 as you navigate all of this from, I hope that you'll take 37 00:03:06,260 --> 00:03:08,690 some things away from the session today that will help you 38 00:03:08,690 --> 00:03:15,530 feel a little less anxious and confused about the process. So 39 00:03:15,530 --> 00:03:19,640 I'm going to get now into the first section here, choosing 40 00:03:19,640 --> 00:03:24,620 where to publish, we are mainly talking about kind of Article 41 00:03:24,620 --> 00:03:28,310 length publications, because that's a really common starting 42 00:03:28,310 --> 00:03:32,390 point. And it's a format that applies to people in many, many 43 00:03:32,390 --> 00:03:37,340 different disciplines. A lot of this is relevant for other types 44 00:03:37,340 --> 00:03:42,170 of publication venues to like choosing conferences to submit 45 00:03:42,170 --> 00:03:47,090 to and that kind of thing. So where can you get ideas for 46 00:03:47,090 --> 00:03:57,050 journals. One of the most common is what you read. Also what your 47 00:03:57,050 --> 00:04:00,350 supervisor or colleagues or peers that you're working with 48 00:04:00,350 --> 00:04:04,940 in your research area, what they suggest. And if those are 49 00:04:04,940 --> 00:04:08,870 bringing up obvious ideas, you can look online. So in different 50 00:04:08,870 --> 00:04:14,060 search engines. In a journal specific kind of directory, the 51 00:04:14,060 --> 00:04:17,660 directory of open access journals, and other specific 52 00:04:17,660 --> 00:04:20,030 directory is all Ulrich's Periodicals Directory, which is 53 00:04:20,030 --> 00:04:22,610 something that we subscribe to through the library. So you can 54 00:04:22,610 --> 00:04:25,610 find that through the library website. And you can ask us in 55 00:04:25,610 --> 00:04:29,570 the library, I'm always happy to get questions saying where do 56 00:04:29,570 --> 00:04:33,440 you think I might be able to submit this kind of paper and 57 00:04:33,440 --> 00:04:36,590 I'm trying to reach this kind of audience. And I can send out 58 00:04:36,590 --> 00:04:42,170 some ideas for you. But really the most common ideas for places 59 00:04:42,170 --> 00:04:45,260 to get ideas for journals to submit to or what you read, and 60 00:04:45,260 --> 00:04:49,820 what other people in your area suggest. And then when you're 61 00:04:49,940 --> 00:04:52,730 trying to figure out some of these different ideas that you 62 00:04:52,730 --> 00:04:57,950 have, where will you submit your publication. I think really the 63 00:04:57,950 --> 00:05:01,730 top consideration needs to To be how well your topic and your 64 00:05:01,730 --> 00:05:05,450 article type that with the journal. And a lot of that comes 65 00:05:05,450 --> 00:05:09,920 from looking at the journal that you're considering reading some 66 00:05:09,920 --> 00:05:12,710 of the recent articles that they've published and seeing how 67 00:05:12,710 --> 00:05:18,020 close they are in terms of general topic area, in terms of 68 00:05:18,020 --> 00:05:24,590 tone in terms of style, in terms of the kind of research and work 69 00:05:24,830 --> 00:05:27,560 that you want to present and what they're presenting. So see 70 00:05:27,560 --> 00:05:30,440 how well that fits with the recent articles that they've 71 00:05:30,440 --> 00:05:33,830 published. But the other things on this slide are common 72 00:05:33,830 --> 00:05:37,430 considerations as well. The journals reputation is a really 73 00:05:37,430 --> 00:05:42,740 common one. People have ideas about what are the top journals 74 00:05:42,740 --> 00:05:45,890 in the field or whether relish respected journals and often 75 00:05:45,890 --> 00:05:49,970 want to submit their if you're working with other people, they 76 00:05:49,970 --> 00:05:53,540 may have really definite ideas about where they want to publish 77 00:05:53,540 --> 00:05:57,380 the work. And so that needs to be a consideration. Some 78 00:05:57,380 --> 00:06:00,050 journals have publication charges, and you may not have 79 00:06:00,050 --> 00:06:02,150 money to pay those charges. So that's an important 80 00:06:02,150 --> 00:06:05,600 consideration. We'll talk more about that a little bit later. 81 00:06:07,040 --> 00:06:10,730 How long it takes, typically, for submissions to go through at 82 00:06:10,730 --> 00:06:13,460 that journal, if you can find that information that may be 83 00:06:13,460 --> 00:06:17,000 helpful in helping you decide between journals. Similarly, the 84 00:06:17,000 --> 00:06:20,150 rejection rate. And then the last three on the right hand 85 00:06:20,150 --> 00:06:23,630 side, their openness of content, author rights, and the 86 00:06:23,810 --> 00:06:29,240 transparency and how open and ethical they are about their 87 00:06:29,240 --> 00:06:33,080 practices can be considerations too. And I'll talk more about 88 00:06:33,080 --> 00:06:40,460 the openness and the author rights later on too. So I 89 00:06:40,460 --> 00:06:42,440 mentioned at the beginning, we're going to talk a little bit 90 00:06:42,440 --> 00:06:45,950 about predatory journals. So these are sometimes called 91 00:06:45,950 --> 00:06:50,240 exploitative journals. And these are ones that often send out 92 00:06:50,240 --> 00:06:54,680 messages that look kind of like this, inviting me and my co 93 00:06:54,680 --> 00:06:57,320 authors, so they don't even know my first name. They're just 94 00:06:57,800 --> 00:07:02,660 saying dear Hoffmann, K. Berg S, Koufogiannakis D., because 95 00:07:02,660 --> 00:07:04,160 that's how we published our paper 96 00:07:05,920 --> 00:07:11,200 and inviting us to contribute to their journal. I will say 97 00:07:11,200 --> 00:07:15,460 sometimes these unsolicited inquiries are from legitimate, 98 00:07:16,090 --> 00:07:20,170 non predatory non exploitative journals. But in cases where 99 00:07:20,170 --> 00:07:23,380 they advertise, as you can see up at the top there fast 100 00:07:23,380 --> 00:07:28,120 publication within 90 days, that's kind of a flag that the 101 00:07:28,120 --> 00:07:31,750 journal may be just looking to get things published and not 102 00:07:31,780 --> 00:07:35,680 being as rigorous in the quality control, as one would expect 103 00:07:35,680 --> 00:07:41,050 from a legitimate journal. So what we're what we talk about 104 00:07:41,080 --> 00:07:44,830 are what, what these predatory journals often have in common. 105 00:07:45,970 --> 00:07:48,730 They often don't provide editorial and publishing 106 00:07:48,730 --> 00:07:51,460 services that are associated with legitimate journals. So 107 00:07:51,460 --> 00:07:55,150 they may have little or no peer review, they may have little or 108 00:07:55,150 --> 00:08:00,940 no quality control. They may not do a careful edit, or even any 109 00:08:00,940 --> 00:08:05,050 kind of edit or copy editing of your work, which is common in 110 00:08:05,050 --> 00:08:09,880 legitimate journals. And the predatory journals often charge 111 00:08:09,880 --> 00:08:14,200 publication fees. And in fact, predatory journals, I think kind 112 00:08:14,200 --> 00:08:20,320 of came up as an became part of the publishing landscape. As 113 00:08:20,320 --> 00:08:24,400 publishing started to move online. And as more legitimate 114 00:08:24,400 --> 00:08:26,620 journals started to say, Well, if we're going to make our 115 00:08:26,620 --> 00:08:29,530 content available online, we need to recoup some of those 116 00:08:29,530 --> 00:08:34,510 costs, we can ask people to pay for that. And so some of these 117 00:08:34,540 --> 00:08:37,120 predatory journals, then said, Well, we can charge people and 118 00:08:37,120 --> 00:08:39,610 we don't have to provide any of those services, we can just make 119 00:08:39,610 --> 00:08:45,310 money. Not the way that academic publishing really should work. 120 00:08:46,270 --> 00:08:49,180 And academics sometimes may be tricked into publishing with 121 00:08:49,180 --> 00:08:55,180 them. People can sometimes just very, you in good faith, submit 122 00:08:55,180 --> 00:08:57,820 something to a journal that the journal doesn't even send out 123 00:08:57,820 --> 00:09:01,300 for review just turns around and publishes. And the author didn't 124 00:09:01,300 --> 00:09:04,270 even know that that's what was going to happen. They were 125 00:09:04,270 --> 00:09:11,230 expecting another process to happen through publication. So 126 00:09:12,190 --> 00:09:17,230 that's kind of what predatory journals are known for. You 127 00:09:17,230 --> 00:09:21,730 don't want to publish in them. And so here are some things that 128 00:09:21,730 --> 00:09:25,300 you can keep in mind questions to consider in order to avoid 129 00:09:25,480 --> 00:09:31,030 these journals. So journals will often say we are indexed in this 130 00:09:31,030 --> 00:09:34,780 database this database y'now in Web of Science and Scopus and 131 00:09:34,780 --> 00:09:40,480 the directory of open access journals. Check on that. Are 132 00:09:40,480 --> 00:09:42,970 they, is the journal indexed where it says it's indexed 133 00:09:42,970 --> 00:09:45,220 because sometimes they'll say that and it's just a claim 134 00:09:45,220 --> 00:09:49,180 that's not supported by fact. If the journal says that they're an 135 00:09:49,180 --> 00:09:52,060 open access journal are they included in the directory of 136 00:09:52,060 --> 00:09:57,220 open access journals. the DOAJ has a very careful vetting 137 00:09:57,220 --> 00:10:01,000 process and if that journal is included, then it is almost 138 00:10:01,000 --> 00:10:04,870 certainly a legitimate journal. Also look at the journal 139 00:10:04,930 --> 00:10:08,740 website, what's the tone on their website? What's the tone 140 00:10:08,740 --> 00:10:12,190 of their emails? Do they promise really fast turnaround and 141 00:10:12,190 --> 00:10:16,150 publication within seven days? If so, it's probably too good to 142 00:10:16,150 --> 00:10:19,990 be true. So look for that kind of transparency and openness 143 00:10:20,020 --> 00:10:24,040 about their processes. And as I said before, when it comes to 144 00:10:24,040 --> 00:10:27,730 choosing a journal, if you have any questions or concerns or 145 00:10:27,760 --> 00:10:31,150 doubts about a journal, don't hesitate to get in touch with 146 00:10:31,150 --> 00:10:33,790 the librarian, we're always happy to go through a journal 147 00:10:34,270 --> 00:10:37,840 for you and look to see if it's legitimate or if it's maybe 148 00:10:37,840 --> 00:10:43,450 questionable. There's a couple resources and websites that may 149 00:10:43,450 --> 00:10:47,050 also be helpful for you that kind of summarize some of the 150 00:10:47,050 --> 00:10:51,280 things that I just went through. So this, how to assess a journal 151 00:10:51,310 --> 00:10:56,770 checklists to keep my colleague has just put in the chat, that 152 00:10:56,770 --> 00:11:00,940 that's a helpful place to go. And also a website called think 153 00:11:00,970 --> 00:11:05,050 check submit, has some questions that kind of stepped you through 154 00:11:05,680 --> 00:11:12,340 that careful consideration for journals as well. And then, 155 00:11:12,340 --> 00:11:15,940 related to all of this, I just want to be clear that sometimes 156 00:11:15,940 --> 00:11:22,060 there are ideas that researchers get about what are indicators of 157 00:11:22,060 --> 00:11:25,690 journal quality, and sometimes they're not always accurate. And 158 00:11:25,690 --> 00:11:28,390 these are four common misconceptions about journal 159 00:11:28,390 --> 00:11:28,960 quality. 160 00:11:31,570 --> 00:11:35,170 Whether a journal has impact metrics, so like an impact 161 00:11:35,170 --> 00:11:39,820 factor, or if that impact factor is low, people often think that 162 00:11:39,820 --> 00:11:42,850 that means the journal isn't very good, which is not 163 00:11:42,850 --> 00:11:47,140 necessarily the case. The Impact Factor is a very specific 164 00:11:47,170 --> 00:11:53,260 measure that can only be given by one company. And they're very 165 00:11:53,260 --> 00:11:55,840 particular about what journals they will give that impact 166 00:11:55,840 --> 00:11:59,980 factor to. So new journals may not have an impact factor 167 00:12:00,220 --> 00:12:02,530 doesn't mean that they're not a good journal, it just means that 168 00:12:02,530 --> 00:12:06,550 their new impact factors are also extremely discipline 169 00:12:06,550 --> 00:12:11,200 specific. So in some disciplines, journals may have 170 00:12:11,200 --> 00:12:15,520 impact factors of 10, or 15. And other journals, in other 171 00:12:15,520 --> 00:12:17,950 disciplines are really good journal might have an impact 172 00:12:17,950 --> 00:12:22,750 factor of one. And that's just a different from by discipline and 173 00:12:22,750 --> 00:12:27,010 not about journal quality. Journals published in different 174 00:12:27,010 --> 00:12:32,560 parts of the world, people have prejudices and ideas about where 175 00:12:32,560 --> 00:12:35,710 something is published and how good that means it is and you 176 00:12:35,710 --> 00:12:37,960 know, if something is published in India, it can't be a good 177 00:12:37,960 --> 00:12:40,240 journal, or if it's published in China, it can't be a good 178 00:12:40,240 --> 00:12:42,550 journal, or Oh, it's published in the States, that must be 179 00:12:42,550 --> 00:12:45,970 good. That's not always the case. So each journal needs to 180 00:12:45,970 --> 00:12:50,440 be considered on its own merits and the merits of what it 181 00:12:50,440 --> 00:12:55,000 publishes, and not where it's published from. Some journals 182 00:12:55,000 --> 00:12:58,930 have article processing charges, I've referred to these fees a 183 00:12:58,930 --> 00:13:02,530 few times, and I'll talk about them more later on. So we'll get 184 00:13:02,530 --> 00:13:06,190 there. But whether a journal charges, fees or not, is about 185 00:13:06,190 --> 00:13:10,450 its business model, and not the quality of its articles. And 186 00:13:10,450 --> 00:13:15,100 then, whether another journal by the same publisher has a really 187 00:13:15,100 --> 00:13:18,190 good reputation doesn't mean anything about the journal that 188 00:13:18,190 --> 00:13:22,570 you're looking at, because each journal has its own editorial 189 00:13:23,440 --> 00:13:26,620 team and its own practices and its own gets its own 190 00:13:26,620 --> 00:13:31,480 submissions. So you can't compare really, other journals 191 00:13:31,480 --> 00:13:34,900 from the same publisher. So the idea is to look carefully at 192 00:13:34,900 --> 00:13:41,470 each journal, on its own merit. See what it's what it publishes, 193 00:13:41,500 --> 00:13:44,500 what it's saying about itself, and what that tells you about 194 00:13:44,620 --> 00:13:51,160 its suitability for your work. Alright, I'm going to stop just 195 00:13:51,160 --> 00:13:53,680 a second, if you've got a question related to something 196 00:13:53,680 --> 00:13:55,660 that I've covered that you haven't put in the chat yet, 197 00:13:55,660 --> 00:13:59,170 feel free to put it there. And I'll just see what's in the chat 198 00:13:59,380 --> 00:14:05,710 so far. So a comment here about networking, probably related to 199 00:14:05,710 --> 00:14:09,730 where to choose a journal or get ideas for journals. And 200 00:14:09,730 --> 00:14:12,550 absolutely, so networking and talking with other people in 201 00:14:12,550 --> 00:14:18,370 your field would be a really good way to find good ideas for 202 00:14:18,370 --> 00:14:26,410 journals. Someone who's been researching for appropriate 203 00:14:26,410 --> 00:14:29,680 journals in their fields that don't charge a fee to publish. 204 00:14:31,120 --> 00:14:34,840 And if we have, I think we'll have time at the end. I can show 205 00:14:34,840 --> 00:14:38,680 you a couple websites and where you can also in the directory of 206 00:14:38,680 --> 00:14:42,550 open access journals you can search according to see and see 207 00:14:42,550 --> 00:14:45,400 if there are journals who are open access and don't charge a 208 00:14:45,400 --> 00:14:49,210 fee. That's kind of a shortcut way to search. Otherwise, you'd 209 00:14:49,210 --> 00:14:51,760 kind of need to look at each journals website and see what 210 00:14:51,850 --> 00:14:58,480 information they have about these. Another question can you 211 00:14:58,480 --> 00:15:03,850 get published without a PhD Yes, you can. It's going to be easier 212 00:15:03,850 --> 00:15:06,460 in some disciplines, I think, than others. And it may depend 213 00:15:06,460 --> 00:15:09,280 on what kind of research and what kind of work you want to 214 00:15:09,280 --> 00:15:12,010 publish. If you're working with others, you know, your 215 00:15:12,010 --> 00:15:14,590 supervisor might be a good person to give you some advice 216 00:15:14,620 --> 00:15:18,130 about the best way to publish the work that you have been 217 00:15:18,130 --> 00:15:23,620 doing as a student. But it's definitely possible. And another 218 00:15:23,620 --> 00:15:25,660 question, can you go to librarian and ask if you are 219 00:15:25,660 --> 00:15:29,320 unsure about a journal? Absolutely. We're always happy 220 00:15:29,320 --> 00:15:35,860 to get those questions, as I said before. All right. So I'm 221 00:15:35,860 --> 00:15:38,800 going to move on now and talk you through the process of 222 00:15:38,800 --> 00:15:42,610 submitting to a journal and what kinds of things you can expect. 223 00:15:44,770 --> 00:15:47,380 So most of the time, you're submitting to peer reviewed 224 00:15:47,470 --> 00:15:50,650 journals. And this little chart of the peer review process is a 225 00:15:50,650 --> 00:15:55,300 really helpful overview of what you can expect. So we start in 226 00:15:55,300 --> 00:15:58,570 the middle with you, the author is submitting your article to 227 00:15:58,570 --> 00:16:02,170 the journal. First thing that happens is it's assessed by the 228 00:16:02,170 --> 00:16:08,620 editor. And the editor will look at it to see if it fits the 229 00:16:08,620 --> 00:16:12,040 general parameters for the journal. If it doesn't, if they 230 00:16:12,040 --> 00:16:15,580 feel like if they're really not a good fit for the topic and 231 00:16:15,580 --> 00:16:18,820 scope of the journal, they may reject it out of hand. 232 00:16:20,220 --> 00:16:24,870 Usually, that's I think, why articles are rejected. at that 233 00:16:24,870 --> 00:16:28,050 first stage. Sometimes the editor might think, you know, 234 00:16:28,050 --> 00:16:32,010 this, quality just isn't good enough, or we receive so many 235 00:16:32,010 --> 00:16:35,640 submissions, I just can't send all of them onto review, and 236 00:16:35,640 --> 00:16:38,550 yours is one that I'm not going to send on to review. So it may 237 00:16:38,550 --> 00:16:41,820 get rejected at that stage, hopefully, and most of the time, 238 00:16:42,240 --> 00:16:47,010 your article will be sent on to reviewers. The reviewers take 239 00:16:47,010 --> 00:16:50,160 their time to read your paper, send them their feedback to the 240 00:16:50,160 --> 00:16:56,160 editor. The editor then reviews, the peer review feedback, and 241 00:16:56,160 --> 00:16:59,700 decides what comments and what decision they're going to send 242 00:16:59,700 --> 00:17:03,630 back to you the author. So if we look over to the left hand side 243 00:17:03,630 --> 00:17:10,050 of the sheet, the editor may be requested revisions, go back to 244 00:17:10,050 --> 00:17:13,800 the author and ask you to make some changes, which you would 245 00:17:13,800 --> 00:17:16,650 make and submit the revised manuscript to go back to the 246 00:17:16,650 --> 00:17:20,340 editor, the editor will look at that, again, they may decide to 247 00:17:20,340 --> 00:17:23,970 send it for further review, or they may decide that they can go 248 00:17:23,970 --> 00:17:30,330 on and accept it. It's very rare that a paper that's sent to 249 00:17:30,330 --> 00:17:36,390 reviewers is not asked for revisions, it's very rare that a 250 00:17:36,390 --> 00:17:38,640 paper will be accepted right away. But sometimes that does 251 00:17:38,640 --> 00:17:43,530 happen. And sometimes it happens but after the reviewer feedback 252 00:17:44,040 --> 00:17:46,860 is received and the editor looks at it, they say you know, we 253 00:17:46,860 --> 00:17:51,960 just can't accept this paper. So that's when the paper is 254 00:17:51,960 --> 00:17:59,100 rejected. When it's accepted. Then it goes on to the final 255 00:17:59,100 --> 00:18:04,110 stages. So usually a copy editing stage where someone will 256 00:18:04,110 --> 00:18:07,710 review it and may make changes that will align with the journal 257 00:18:07,740 --> 00:18:12,750 formatting and style as well as some grammatical changes. And 258 00:18:12,750 --> 00:18:15,450 then they go on to production and final publication. 259 00:18:18,030 --> 00:18:21,210 Any questions about the basics of that peer review process? I'm 260 00:18:21,210 --> 00:18:26,040 going to go talk a little bit more about peer review. But just 261 00:18:26,040 --> 00:18:27,660 any questions about this process? 262 00:18:28,680 --> 00:18:33,180 Kristin? Yeah, there is a question that is asking. 263 00:18:33,330 --> 00:18:36,660 Rosemary is asking, what is the process for proofreading, 264 00:18:36,690 --> 00:18:40,020 editing and formatting my work? I just thought, well, maybe you 265 00:18:40,050 --> 00:18:42,600 could touch on that. Yeah, 266 00:18:42,660 --> 00:18:46,230 that's a good question. And to some extent, that's going to 267 00:18:46,260 --> 00:18:50,550 vary journal by journal or publisher by publisher. So 268 00:18:50,550 --> 00:18:53,250 publishers tend to have their own way of doing these things. 269 00:18:55,140 --> 00:18:59,760 So generally speaking, the publisher will take on the work 270 00:18:59,820 --> 00:19:03,030 of proofreading, editing and formatting the final 271 00:19:03,030 --> 00:19:07,560 publication. In some cases, especially journals that are 272 00:19:07,560 --> 00:19:11,280 smaller operations and mostly volunteer run, they may not have 273 00:19:11,280 --> 00:19:16,650 the capacity to do that. And so they may ask you to author to 274 00:19:16,650 --> 00:19:21,150 kind of make your work work fit a certain template that will 275 00:19:21,180 --> 00:19:27,150 speed up the copy editing or the the formatting process. But 276 00:19:27,150 --> 00:19:32,460 there's usually always somebody else who will edit and proofread 277 00:19:32,460 --> 00:19:34,920 and give you a chance as the author to review those edits. 278 00:19:37,800 --> 00:19:46,590 Question. All right. When you're submitting to a journal, you 279 00:19:46,590 --> 00:19:50,520 really want to make sure to read the submission guidelines for 280 00:19:50,520 --> 00:19:55,290 the journal. Every journal will have a submission guideline 281 00:19:55,290 --> 00:19:59,400 section of some kind. Some are really specific about they want 282 00:19:59,430 --> 00:20:03,930 what they want. Others are a little more open. The submission 283 00:20:03,930 --> 00:20:06,960 guidelines typically cover things like what's the journal 284 00:20:06,960 --> 00:20:11,010 scope, what kinds of papers will they accept, they may tell you 285 00:20:11,010 --> 00:20:14,670 something about their peer review process, especially how 286 00:20:14,670 --> 00:20:19,290 anonymous that peer review processes. They may tell you how 287 00:20:19,290 --> 00:20:23,010 long you can expect, or how long on average, their papers take 288 00:20:23,010 --> 00:20:25,980 from submission to publication, they will usually tell you 289 00:20:25,980 --> 00:20:29,310 something about citation style, they may tell you something 290 00:20:29,310 --> 00:20:33,360 about other style guidelines or formats that they want you to 291 00:20:33,360 --> 00:20:36,870 follow. They may share their acceptance and rejected 292 00:20:37,020 --> 00:20:40,980 reduction rates. But journals don't always share that. And 293 00:20:40,980 --> 00:20:43,680 then they should tell you whether they are an open access 294 00:20:43,680 --> 00:20:46,080 journal or if they have an option for you to publish open 295 00:20:46,080 --> 00:20:51,000 access, and what copyrights you can keep as an author or whether 296 00:20:51,000 --> 00:20:53,790 they require you to transfer copyright. And we'll talk more 297 00:20:53,790 --> 00:20:58,650 about that later. Once you've sent your submission in, and 298 00:20:58,650 --> 00:21:02,250 it's gone off to review, basically, it's a sit around and 299 00:21:02,250 --> 00:21:08,550 wait kind of game. And you can be waiting for a long time. It's 300 00:21:08,550 --> 00:21:12,360 not always easy for editors to find reviewers who are available 301 00:21:12,360 --> 00:21:16,800 and qualified to review the submissions that they get. And 302 00:21:16,830 --> 00:21:20,070 in the last 18 months during the pandemic, I think it's been a 303 00:21:20,070 --> 00:21:24,480 lot of this has been exacerbated for editors, reviewers are 304 00:21:24,780 --> 00:21:29,490 stretched the way we all are and things may be taking longer. But 305 00:21:29,490 --> 00:21:32,580 if you're really wondering, especially if a journal has 306 00:21:32,700 --> 00:21:35,610 shared, what their normal timelines are, and you're 307 00:21:35,640 --> 00:21:38,280 feeling like you're within that timeline, or maybe even a little 308 00:21:38,280 --> 00:21:42,330 longer, it's always okay for you to follow up with the editor and 309 00:21:42,330 --> 00:21:46,050 ask them, you know, it's been a long time, when do you think 310 00:21:46,050 --> 00:21:48,960 you'll be able to send us the reviewer feedback? Once you've 311 00:21:48,960 --> 00:21:51,570 gotten review feedback, you can also go back to the editor and 312 00:21:51,570 --> 00:21:54,840 ask them to clarify different parts of the feedback and what 313 00:21:54,840 --> 00:21:58,980 kind of changes they want you to make. Oh, I just noticed a 314 00:21:58,980 --> 00:22:01,710 comment, or a question in the chat here. Can you submit the 315 00:22:01,710 --> 00:22:04,860 same paper to more than one journal, and then pick after 316 00:22:04,860 --> 00:22:08,670 anyone approves it? No, you can't. Most journals will be 317 00:22:08,670 --> 00:22:13,920 really clear that if you submit to them, you're saying that you 318 00:22:13,920 --> 00:22:17,910 are only submitting your paper to them. So you need to do this 319 00:22:17,910 --> 00:22:22,320 sequentially. You need to submit to one place and wait that out 320 00:22:22,320 --> 00:22:25,830 and see what happens there. And if that's not a successful 321 00:22:25,830 --> 00:22:28,920 process, then you could submit to another journal but never 322 00:22:28,920 --> 00:22:34,950 submit to more than one journal at a time. It is okay for you to 323 00:22:34,980 --> 00:22:38,310 write to an editor and withdraw your submission if you've been 324 00:22:38,310 --> 00:22:42,180 waiting too long, and you want to try submitting somewhere else 325 00:22:42,180 --> 00:22:44,730 instead. But you need to say that you're withdrawing your 326 00:22:44,730 --> 00:22:48,390 submission. And actually, you know, pull it from the 327 00:22:48,390 --> 00:22:51,060 submission system if you can, or at least have that communication 328 00:22:51,060 --> 00:22:54,810 with the editor before you submit it somewhere else. Really 329 00:22:54,810 --> 00:23:02,040 good question. Once you've received the reviewer comments, 330 00:23:04,560 --> 00:23:08,490 this is just a really high level overview of some of the common 331 00:23:08,490 --> 00:23:12,570 reactions and ways suggestions to approach this feedback. You 332 00:23:12,570 --> 00:23:17,280 can find a lot more about review processes and submission 333 00:23:17,970 --> 00:23:20,460 considerations and you know dealing with peer review 334 00:23:20,460 --> 00:23:26,340 comments online. But this is a really high level summary here. 335 00:23:27,120 --> 00:23:31,860 It's really difficult to receive feedback. And since reviewer 336 00:23:31,860 --> 00:23:36,120 feedback is often anonymous, reviewers don't know who they're 337 00:23:36,000 --> 00:23:42,030 So they're they're not talking about you personally because 338 00:23:36,120 --> 00:23:36,840 talking to. 339 00:23:42,030 --> 00:23:46,230 they don't know you. But it's still hard to not take their 340 00:23:46,230 --> 00:23:51,150 comments personally. And to find the constructive criticism in 341 00:23:51,150 --> 00:23:54,570 the review and use it to make your article stronger. To 342 00:23:54,570 --> 00:23:57,690 remember that the review feedback is about your paper 343 00:23:57,720 --> 00:24:01,320 your work. It's not about you as a person or you as a researcher. 344 00:24:02,790 --> 00:24:06,330 I find it's often really helpful to kind of take the comments, 345 00:24:06,630 --> 00:24:10,650 read them at first, put them aside for at least a day, and 346 00:24:10,650 --> 00:24:15,570 then go back to it and look more carefully at all of the comments 347 00:24:15,570 --> 00:24:20,460 to respond to them and figure out what to do with them. Do 348 00:24:20,460 --> 00:24:23,250 remember as you're reading their comments, especially the 349 00:24:23,250 --> 00:24:26,730 comments that will seem negative to you that you know your 350 00:24:26,730 --> 00:24:29,040 research better than anyone else. And sometimes the 351 00:24:29,040 --> 00:24:31,860 reviewers negative feedback is really a signal that you just 352 00:24:31,860 --> 00:24:34,590 need to change something in the how you're framing or presenting 353 00:24:34,590 --> 00:24:38,550 your work so that it comes across differently to a reviewer 354 00:24:39,240 --> 00:24:42,510 or reader. Sometimes you're too close to your work, to be able 355 00:24:42,510 --> 00:24:46,410 to know what isn't clear to somebody else. But also you know 356 00:24:46,410 --> 00:24:49,950 your work better and so you know what's really appropriate for 357 00:24:49,950 --> 00:24:54,450 your work. Always remember that the reviewers role is to help 358 00:24:54,450 --> 00:24:57,600 you it's to help you make your work stronger and get to 359 00:24:57,600 --> 00:25:01,920 publication. And also remember That everyone. I mean, 360 00:25:01,920 --> 00:25:05,550 absolutely everyone who has submitted a paper to a journal 361 00:25:05,730 --> 00:25:08,790 experiences and negative review at some point, and you are not 362 00:25:08,790 --> 00:25:15,330 alone, even though it feels like it may feel like you are. With 363 00:25:15,330 --> 00:25:19,020 that in mind as you kind of get this feedback yourself and 364 00:25:19,020 --> 00:25:23,250 figure out what works for you in terms of kind of reacting and 365 00:25:23,250 --> 00:25:27,390 responding to it. You may also be asked to complete peer 366 00:25:27,390 --> 00:25:33,390 reviews for other journals. And oh, sorry, I just jumped ahead. 367 00:25:34,770 --> 00:25:38,070 When you're revising your paper, sorry, the backup to you've 368 00:25:38,070 --> 00:25:41,220 gotten some reviewer feedback, you're going to respond to that 369 00:25:41,220 --> 00:25:46,170 feedback by revising your paper. journals may often ask for minor 370 00:25:46,200 --> 00:25:50,610 revisions, or major revisions, and those are often called a 371 00:25:50,610 --> 00:25:54,810 revise and resubmit, revise and resubmit because it has that 372 00:25:54,810 --> 00:25:59,220 resubmit in there can feel like your papers being rejected. But 373 00:25:59,220 --> 00:26:01,650 it's not being rejected. The journalists still wanting to 374 00:26:01,650 --> 00:26:05,610 work with you, they're just asking for major changes. So 375 00:26:05,610 --> 00:26:10,410 keep working on that submission, don't give up. Persevere, revise 376 00:26:10,410 --> 00:26:14,700 and resubmit is a totally good response to get from a journal. 377 00:26:15,870 --> 00:26:18,540 You don't always have to do all of the revisions that the 378 00:26:18,540 --> 00:26:22,200 reviewers suggest. Sometimes they're asking for revisions 379 00:26:22,200 --> 00:26:26,370 that aren't appropriate for your research. And if that's the 380 00:26:26,370 --> 00:26:30,090 case, your job is to explain why you can't make that revision 381 00:26:30,090 --> 00:26:34,650 because it doesn't suit your study. It's generally a good 382 00:26:34,650 --> 00:26:38,160 idea to make revisions that the editor is encouraging you to 383 00:26:38,160 --> 00:26:40,590 make. But again, if you have a really good reason why the 384 00:26:40,590 --> 00:26:44,520 important thing is to explain your rationale for not making 385 00:26:44,520 --> 00:26:49,560 changes. It's always a good idea to let the editor know how you 386 00:26:49,560 --> 00:26:54,240 address the rivet, the reviewers suggestions. So usually this is 387 00:26:54,240 --> 00:26:58,440 done in a separate response letter where you itemize each of 388 00:26:58,530 --> 00:27:02,880 the requested revisions and then say whether you addressed it. If 389 00:27:02,880 --> 00:27:09,990 so what you changed? If not, why not? Sometimes, people will 390 00:27:09,990 --> 00:27:13,170 submit that back with a track changes document, although 391 00:27:13,170 --> 00:27:15,990 depending on the level of changes, track changes can get 392 00:27:15,990 --> 00:27:20,250 hard to read. Okay, so to get back to what I was saying 393 00:27:21,570 --> 00:27:26,610 earlier, you may also be in a position of doing peer reviews 394 00:27:26,610 --> 00:27:30,930 for journals. And in that case, the advice that I give is to 395 00:27:30,930 --> 00:27:34,500 review for others as you would have others review for you and 396 00:27:34,500 --> 00:27:37,620 be the kind of reviewer whose comments you would want to 397 00:27:37,650 --> 00:27:40,410 receive. So think about what kind of comments are most 398 00:27:40,410 --> 00:27:44,550 helpful for you try to write those kind of comments to other 399 00:27:45,510 --> 00:27:49,770 authors. And also keep this in mind that really most reviewers 400 00:27:50,130 --> 00:27:54,270 are doing their best efforts to give you the kind of feedback 401 00:27:54,270 --> 00:27:56,610 that they want to receive and the kind of feedback that they 402 00:27:56,610 --> 00:27:58,470 think is going to help your paper be stronger. 403 00:28:03,840 --> 00:28:08,820 Alright, there's a question about how could you make your 404 00:28:08,820 --> 00:28:11,760 papers be used after publication, especially when you 405 00:28:11,760 --> 00:28:15,330 submit in low impact journals? I think that might come in a 406 00:28:15,330 --> 00:28:19,350 little bit later. But if we don't quite get to it later, 407 00:28:19,440 --> 00:28:26,160 come back to that question at the end. The next section, or 408 00:28:26,580 --> 00:28:30,360 any other questions about the review process? I'm going to 409 00:28:30,360 --> 00:28:34,020 move on to author rights and keeping keeping copyrights for 410 00:28:34,020 --> 00:28:43,170 your article. There's no other questions about review. Okay, so 411 00:28:43,170 --> 00:28:45,690 that's our next section is keeping your intellectual 412 00:28:45,690 --> 00:28:50,100 property rights as an author. This is something that we find 413 00:28:51,360 --> 00:28:56,280 early career researchers and grad students often don't think 414 00:28:56,280 --> 00:28:59,460 about, and even sometimes experienced researchers aren't 415 00:28:59,460 --> 00:29:04,380 as aware of this as perhaps, would be helpful. So we want to 416 00:29:04,380 --> 00:29:08,820 go over this for all of you here. First, let's talk about 417 00:29:08,820 --> 00:29:14,460 what rights does a copyright holder have. So there's five 418 00:29:14,460 --> 00:29:17,880 rights that we're listing here, the right for reproduction, and 419 00:29:17,880 --> 00:29:23,340 distribution, which are required to publish a work, you can't 420 00:29:23,340 --> 00:29:26,310 reproduce it, you can't distribute it anywhere, if you 421 00:29:26,310 --> 00:29:30,960 don't have the right to do that. The right to make a derivative, 422 00:29:31,860 --> 00:29:36,990 which could be a translation or differently formatted version of 423 00:29:36,990 --> 00:29:41,490 the work or a variation of the work. And a copyright holder has 424 00:29:41,490 --> 00:29:44,730 rights for performance and public display, which are 425 00:29:44,790 --> 00:29:48,840 usually less important for scholarly works. Mostly those 426 00:29:48,840 --> 00:29:52,800 come into play for creative works, visual arts, music, that 427 00:29:52,800 --> 00:29:57,180 kind of thing. But a copyright holder also has the right to 428 00:29:57,180 --> 00:30:02,370 license any of those five rights Somebody else. So if I'm the 429 00:30:02,370 --> 00:30:04,830 copyright holder of my work, which I am, as soon as I 430 00:30:04,830 --> 00:30:08,640 publish, as soon as I write an article, I have the copyright. 431 00:30:09,360 --> 00:30:14,550 That means I have the right to make copies and send it out to 432 00:30:14,550 --> 00:30:19,140 people. But I also have the right to tell somebody else, say 433 00:30:19,140 --> 00:30:22,620 a publisher that they can reproduce and distribute my 434 00:30:22,620 --> 00:30:31,470 work. So as the copyright holder, I have those rights. But 435 00:30:31,470 --> 00:30:38,850 if I give up too much to someone else, then I'm may no longer be 436 00:30:38,850 --> 00:30:43,860 able to use any part of the work that I wrote, I may not be able 437 00:30:43,860 --> 00:30:47,640 to post my publication on their website, I may not be able to 438 00:30:47,640 --> 00:30:51,810 reuse parts of that work. So charts, tables or graphs in 439 00:30:51,810 --> 00:30:55,470 future work. And I may not be able to share copies of the work 440 00:30:55,470 --> 00:30:59,220 that I wrote, with other colleagues or with my future 441 00:30:59,220 --> 00:31:04,530 students. So when might I lose those rights? Well, what often 442 00:31:04,530 --> 00:31:08,880 happens in a publication process is at the acceptance stage, a 443 00:31:08,880 --> 00:31:11,700 publisher will come in and say, Great, we want to publish your 444 00:31:11,700 --> 00:31:17,400 work. Now assign this contract that gives us copyright. So not 445 00:31:17,400 --> 00:31:23,160 just give us the right to do these things on your behalf. But 446 00:31:23,160 --> 00:31:26,550 give us the copyright, give us all of these rights from the 447 00:31:26,550 --> 00:31:30,750 outset, which then would mean that I have to go back to them 448 00:31:30,780 --> 00:31:34,800 if I want to do any of those things on my own. So that's 449 00:31:34,800 --> 00:31:42,150 something you may be okay with, you may be so glad to publish in 450 00:31:42,150 --> 00:31:45,900 that venue. And you may not care about future use of your work. 451 00:31:47,070 --> 00:31:50,580 But we encourage you just think about it, and to try to keep 452 00:31:50,580 --> 00:31:56,160 most of those rights, if you can. Some publishers, especially 453 00:31:56,160 --> 00:32:01,620 open access publishers, as I'll talk more about in a little bit, 454 00:32:02,190 --> 00:32:06,000 are allowing authors to keep the copyright and saying we don't 455 00:32:06,000 --> 00:32:09,360 need all of those rights, we just need the license to publish 456 00:32:09,360 --> 00:32:12,180 and distribute, but it's still your work and you keep it to do 457 00:32:12,180 --> 00:32:18,270 whatever you want with it. So some flags in contracts that 458 00:32:18,270 --> 00:32:22,230 will ask for all of the copyrights include statements 459 00:32:22,230 --> 00:32:25,800 like these. So if they say that they want to distribute the 460 00:32:25,800 --> 00:32:29,010 right to distribute the words, in perpetuity throughout the 461 00:32:29,010 --> 00:32:33,270 world in all means of expression by any method or media now known 462 00:32:33,330 --> 00:32:37,380 or hereafter developed. So that kind of blanket envelope 463 00:32:37,530 --> 00:32:41,100 language means they want everything from you, they're not 464 00:32:41,100 --> 00:32:46,860 going to let you keep anything. language about holding them 465 00:32:46,860 --> 00:32:53,130 harmless against any kind of loss. Or this Agreement shall be 466 00:32:53,130 --> 00:32:57,240 binding. So an entire agreement clause, that means nothing else 467 00:32:57,240 --> 00:32:59,100 matters except for disagreement here. 468 00:33:02,300 --> 00:33:06,620 Again, if you're not sure about what kind of copyright terms or 469 00:33:06,620 --> 00:33:11,540 copyright transfer a journal might be asking you for come and 470 00:33:11,540 --> 00:33:14,720 ask a Librarian. My colleagues and I, in the research and 471 00:33:14,720 --> 00:33:17,540 scholarly communication unit are always happy to clarify these 472 00:33:17,540 --> 00:33:20,690 things and look into them for you. It's not always easy to 473 00:33:20,690 --> 00:33:25,520 figure out what a journal will request in terms of copyright. 474 00:33:31,800 --> 00:33:35,070 I'm going to go into the next section about open access, where 475 00:33:35,070 --> 00:33:38,670 I think some of these things about author rights will become 476 00:33:38,670 --> 00:33:41,850 a little more clear. So I'm not going to pause for questions 477 00:33:41,880 --> 00:33:44,550 right now. And it goes through the open access section and then 478 00:33:44,550 --> 00:33:48,630 come back for questions. Alright, so open access to your 479 00:33:48,630 --> 00:33:52,230 research, maybe something that you've heard about, this is the 480 00:33:52,320 --> 00:33:55,980 orange open access symbol, so I kind of owe an a and an open 481 00:33:55,980 --> 00:34:00,390 lock symbol. And open access means that content is free to 482 00:34:00,390 --> 00:34:04,170 access. But it also means that content is free to use and 483 00:34:04,170 --> 00:34:09,000 reuse. So free to access means anyone in the world anywhere can 484 00:34:09,000 --> 00:34:13,800 read the work, but free to use and reuse also means that it's 485 00:34:13,800 --> 00:34:17,520 more open in terms of sharing the work and more open in terms 486 00:34:17,520 --> 00:34:23,580 of you keeping rights to reuse your work. Open Access articles, 487 00:34:24,360 --> 00:34:27,870 almost always use a Creative Commons license. And this slide 488 00:34:27,900 --> 00:34:32,310 shows the six Creative Commons licenses there's different 489 00:34:32,310 --> 00:34:37,470 variations of them. And the most open is up at the top, CC by 490 00:34:37,470 --> 00:34:42,210 which means you can distribute, remix, build upon the original 491 00:34:42,210 --> 00:34:46,080 work as long as you credit the original creation. So that's the 492 00:34:46,080 --> 00:34:50,700 attribution. But it means as long as someone says this work 493 00:34:50,700 --> 00:34:53,520 was published by Christine Hoffman, I'm saying anyone else 494 00:34:53,520 --> 00:34:57,150 in the world can do whatever they want with it all the way 495 00:34:57,150 --> 00:35:01,260 down to the more restrictive licenses Which would be where I 496 00:35:01,260 --> 00:35:06,480 say, anyone else can download the original work, they can 497 00:35:06,480 --> 00:35:09,660 share it with others, they have to say that I am with the 498 00:35:09,660 --> 00:35:12,750 original author, but they can't use it for any commercial 499 00:35:12,750 --> 00:35:15,270 purpose or any purpose where they're making money off of it. 500 00:35:15,690 --> 00:35:19,170 And they can't change the original work in any way, it has 501 00:35:19,170 --> 00:35:22,170 to be exactly like what I produced. So that's down at the 502 00:35:22,170 --> 00:35:26,970 bottom, the non commercial and no derivative. But in any case, 503 00:35:26,970 --> 00:35:30,270 these Creative Commons licenses are allowing me as the copyright 504 00:35:30,270 --> 00:35:33,690 holder to set out some terms by which I'm okay with other people 505 00:35:33,690 --> 00:35:40,710 using and sharing my work. So that sounds great. It sounds 506 00:35:40,710 --> 00:35:46,200 like you know, I'm giving people more access to read my work, I'm 507 00:35:47,130 --> 00:35:50,550 able to keep some control of my work and say how I want other 508 00:35:50,550 --> 00:35:55,260 people to share it. Other reasons why people might choose 509 00:35:55,290 --> 00:36:00,120 Open Access, or that it helps reduce global and social 510 00:36:00,120 --> 00:36:03,090 inequalities because it's providing access to everyone 511 00:36:03,090 --> 00:36:07,260 around the world. And resisting profit motives and scholarly 512 00:36:07,260 --> 00:36:09,780 publishing, so pushing back against some of the commercial 513 00:36:09,780 --> 00:36:14,700 publishers who are in this may be more to make a profit than to 514 00:36:14,700 --> 00:36:21,420 share and develop the scholarly knowledge that's out there. Open 515 00:36:21,420 --> 00:36:24,540 Access also tends to put academics in charge of scholarly 516 00:36:24,540 --> 00:36:28,710 publishing, even in the sense of where it allows me as an author 517 00:36:28,710 --> 00:36:31,140 to say, these are the terms under which I'm okay with 518 00:36:31,140 --> 00:36:37,560 somebody else, using my work. Quite practically, more and more 519 00:36:37,560 --> 00:36:41,460 funding agencies are requiring that the work that they publish 520 00:36:41,700 --> 00:36:45,330 the available open access the work that they for the work that 521 00:36:45,330 --> 00:36:49,440 they fund, they're saying, if we were putting money into this, we 522 00:36:49,440 --> 00:36:52,920 want that to be available for anybody to read, we don't want 523 00:36:52,920 --> 00:36:57,180 it to be restricted restricted access. And open access just 524 00:36:57,210 --> 00:36:59,790 frankly, makes your work much more visible and makes people 525 00:36:59,790 --> 00:37:06,390 much more likely to cite your work and build on it. as well. 526 00:37:09,630 --> 00:37:12,930 I've mentioned these a few times. And you may have heard of 527 00:37:13,050 --> 00:37:16,650 these with respect to open access publishing, specifically. 528 00:37:19,320 --> 00:37:23,790 Some open access journals have a business model that depends on 529 00:37:23,790 --> 00:37:28,830 fees in order to fund their operations. Because they're free 530 00:37:28,830 --> 00:37:31,800 to read, they're not getting money through subscriptions. And 531 00:37:31,800 --> 00:37:38,070 so they have to fund their operations some other way. We 532 00:37:38,070 --> 00:37:42,570 have two workshops coming up at the end of October, that go all 533 00:37:42,570 --> 00:37:48,630 end up into publishing these, what kind of fees are normal, 534 00:37:49,200 --> 00:37:53,460 why fees exist, how you can publish without paying fees, 535 00:37:53,460 --> 00:37:56,790 including how you can publish open access without paying fees. 536 00:37:59,010 --> 00:38:03,900 So those workshops are linked there. We also have some this 537 00:38:03,900 --> 00:38:07,050 spring, if you if those October, dates don't work for you, or 538 00:38:07,050 --> 00:38:10,500 you're really curious right now, we have a recording of a 539 00:38:10,860 --> 00:38:15,840 publishing fees workshop from March, I think it was that's 540 00:38:15,840 --> 00:38:19,350 available, and Courtney has put the link in the chat there for 541 00:38:19,350 --> 00:38:21,690 you to that workshop recording as well. 542 00:38:23,940 --> 00:38:28,470 The bottom line that I want you to know, kind of the short 543 00:38:28,470 --> 00:38:31,830 version from the publishing fees workshop is that you never need 544 00:38:31,830 --> 00:38:35,850 to pay fees to make your work openly available. You never need 545 00:38:35,850 --> 00:38:39,270 to pay fees to publish your work period. But you never need to 546 00:38:39,270 --> 00:38:43,110 see that make your work open access either. So you can either 547 00:38:43,110 --> 00:38:46,890 publish in a journal that doesn't have charges. At the 548 00:38:46,890 --> 00:38:49,890 directory of open access journals, journals website, you 549 00:38:49,890 --> 00:38:52,920 can filter to find journals that are open access and don't have 550 00:38:52,920 --> 00:38:56,760 charges. You can also ask a librarian for help with that. 551 00:38:57,540 --> 00:39:01,830 You can also share a copy of your work. So that would be 552 00:39:01,830 --> 00:39:04,590 publishing in a journal that requires a subscription to 553 00:39:04,590 --> 00:39:08,670 access it. But you still have an earlier version of the work, not 554 00:39:08,670 --> 00:39:11,250 the publishers final version, and publishers will let you 555 00:39:11,250 --> 00:39:16,650 share that copy. They will let you share the full text. In 556 00:39:16,650 --> 00:39:19,590 almost every case, there's sometimes some restrictions 557 00:39:19,590 --> 00:39:22,350 about which version you can share and whether you can share 558 00:39:22,350 --> 00:39:26,100 it right away or you have to wait a little bit. But they will 559 00:39:26,100 --> 00:39:33,720 almost always let you share a copy. So they as I said here 560 00:39:33,720 --> 00:39:36,690 there are often restrictions about the version that you can 561 00:39:36,690 --> 00:39:44,130 share. And so that version, this chart kind of highlights and 562 00:39:44,580 --> 00:39:48,840 talks about which versions we're talking about. So this is also 563 00:39:48,840 --> 00:39:53,310 reminiscent of the peer review process diagram that I showed 564 00:39:53,310 --> 00:39:59,100 before. This time we're going left to right. So when you 565 00:39:59,100 --> 00:40:02,790 submit to As the publisher to the journal, we call that the 566 00:40:02,790 --> 00:40:06,120 submitted version, you can almost always share that 567 00:40:06,120 --> 00:40:11,190 submitted version in a preprint repository in some disciplines 568 00:40:11,190 --> 00:40:15,450 in physics, and astronomy, for example, that preprint sharing 569 00:40:15,480 --> 00:40:18,450 is really, really common. And people do that kind of as a 570 00:40:18,450 --> 00:40:25,380 matter of fact. So that's the submitted version, that version 571 00:40:25,410 --> 00:40:27,690 that goes through peer review, you make some edits and 572 00:40:27,690 --> 00:40:31,710 revisions, then you get to the final version that the publisher 573 00:40:31,710 --> 00:40:35,070 accepts. And that's called the author's accepted manuscript or 574 00:40:35,070 --> 00:40:40,740 the accepted version. That version, you can also almost 575 00:40:40,740 --> 00:40:48,180 always share in a repository. And often, and you would often 576 00:40:48,180 --> 00:40:51,480 call that a post print, which may be shared in a preprint 577 00:40:51,480 --> 00:40:57,210 repository or in another kind of repository. Once the paper is 578 00:40:57,210 --> 00:41:01,650 accepted, you may be asked to transfer copyrights, then you'll 579 00:41:01,650 --> 00:41:06,750 get to the final page proof and the final published version, 580 00:41:07,320 --> 00:41:10,320 publishers are usually less likely to let you share that 581 00:41:10,320 --> 00:41:13,920 final formatted version, but they will let you share the 582 00:41:13,920 --> 00:41:16,590 submitted version. And often they'll let you share the 583 00:41:16,590 --> 00:41:18,720 accepted manuscript as well. 584 00:41:26,010 --> 00:41:29,040 So these are some of the repositories just a small 585 00:41:29,040 --> 00:41:34,800 sampling of repositories where authors often share preprints, 586 00:41:34,830 --> 00:41:38,070 or post prints, the submitted manuscript or accepted 587 00:41:38,070 --> 00:41:42,570 manuscripts. scholarship at Western is our repository here 588 00:41:42,630 --> 00:41:47,190 at Western libraries that we maintain. It's where every grad 589 00:41:47,190 --> 00:41:52,200 student thesis or dissertation is shared, that we can also 590 00:41:52,200 --> 00:41:58,770 share any copy of a work there, PubMed Central, any work that's 591 00:41:58,770 --> 00:42:04,650 funded by the US National Institute of Health needs to be 592 00:42:04,650 --> 00:42:07,650 shared in PubMed Central. And so that will happen automatically 593 00:42:07,650 --> 00:42:10,890 for a lot of journals. But sometimes you can share other 594 00:42:10,890 --> 00:42:15,180 work in PubMed Central. And then there are other discipline 595 00:42:15,180 --> 00:42:20,190 specific repositories. So humanities commons, socarxiv, 596 00:42:20,490 --> 00:42:24,930 arxiv.org is the one for physics, astronomy, computer 597 00:42:24,930 --> 00:42:30,090 science, computational sciences, that kind of thing. There's just 598 00:42:30,090 --> 00:42:33,450 a sampling, and you may know of others, be able to find other 599 00:42:33,450 --> 00:42:36,600 repositories in your area. And again, we can help you find a 600 00:42:36,600 --> 00:42:39,600 repository if you want to share somewhere that's not scholarship 601 00:42:39,600 --> 00:42:44,340 at Western. If you do share a copy of your work in scholarship 602 00:42:44,340 --> 00:42:48,330 at Western, this is what it will look like. So we'll have a 603 00:42:48,330 --> 00:42:52,170 version here that you'll be able to download. And then we often 604 00:42:52,200 --> 00:42:55,290 add a note saying this is an author accepted manuscript. 605 00:42:55,650 --> 00:42:59,160 Here's where you can find the final published version. And 606 00:42:59,160 --> 00:43:01,680 this version that I'm sharing has this kind of creative 607 00:43:01,680 --> 00:43:05,160 commons license. So you're telling people here with the 608 00:43:05,160 --> 00:43:10,980 version, they can download, they can, they need to attribute it 609 00:43:10,980 --> 00:43:14,010 to you, they can't use it for a commercial purpose, and they 610 00:43:14,010 --> 00:43:21,630 can't make any changes to the work. And often, the accepted 611 00:43:21,630 --> 00:43:24,030 manuscript that shared and scholarship at Western just 612 00:43:24,030 --> 00:43:27,330 looks like the paper that was sent for review. So it's the 613 00:43:27,330 --> 00:43:30,330 double space, it's, you know, no pretty formatting, but the text 614 00:43:30,330 --> 00:43:33,300 is all there. And it's still providing open access for 615 00:43:33,300 --> 00:43:39,870 anybody to read the work that you've produced. There's another 616 00:43:39,870 --> 00:43:44,580 site here, called Sherpa Romeo. This is the site that we go to 617 00:43:44,580 --> 00:43:49,680 as librarians to kind of double check what sharing requirements 618 00:43:49,680 --> 00:43:55,440 and restrictions different journals will have. So here are 619 00:43:56,400 --> 00:44:02,160 Canadian Journal of Sociology. And here are more explanations. 620 00:44:02,160 --> 00:44:05,550 So what can you do with the published version, if you pay a 621 00:44:05,550 --> 00:44:10,860 fee, your published version can be open access. But you can also 622 00:44:10,860 --> 00:44:15,060 share the accepted version in an institutional repository for no 623 00:44:15,060 --> 00:44:19,470 fee with a 12 months embargo period. So that's saying 12 624 00:44:19,470 --> 00:44:22,200 months and the publisher version is the only one that's available 625 00:44:22,200 --> 00:44:24,930 and after that your accepted version can be available to 626 00:44:24,930 --> 00:44:29,760 anyone in the world, to totally reasonable and valid way of 627 00:44:29,760 --> 00:44:36,930 making work available openly. All right. We have a little bit 628 00:44:36,930 --> 00:44:40,860 of time here. So I'm just going to flip over to a browser and 629 00:44:40,860 --> 00:44:46,560 show you a couple things. Here. I have a journal up here, but if 630 00:44:46,560 --> 00:44:51,090 anybody has a particular journal in mind that you want me to look 631 00:44:51,090 --> 00:44:55,440 out for you. Feel free to put that in the chat. Before we go 632 00:44:55,440 --> 00:45:00,810 there, I'm going to go to the doaj.org Just to answer that 633 00:45:00,810 --> 00:45:09,540 question again about journals that don't have feeds, my dog 634 00:45:09,690 --> 00:45:13,380 has something interesting. So if I wanted to look for journals in 635 00:45:13,380 --> 00:45:20,010 sociology, for example, it's finding 700 indexed journals 636 00:45:20,010 --> 00:45:23,760 that are somehow related to Sociology. If I want to see 637 00:45:23,760 --> 00:45:27,720 which ones don't have a fee, I can limit to without article 638 00:45:27,720 --> 00:45:33,150 processing charges, I still have over 600 journals that don't 639 00:45:33,150 --> 00:45:37,080 have a fee, which is a really high number, a lot to work 640 00:45:37,080 --> 00:45:39,810 through. So I may want to further revise and refine this 641 00:45:40,710 --> 00:45:45,930 by languages, types of peer review, or with more subject 642 00:45:45,930 --> 00:45:51,000 areas, if that's the quick way for you to find out which 643 00:45:51,000 --> 00:45:56,550 journals don't have any fees associated with them. Alright, 644 00:45:56,940 --> 00:45:59,910 not seeing any journal names in the chat. So I'm just gonna go 645 00:45:59,910 --> 00:46:02,340 ahead and look at the International Journal of music 646 00:46:02,340 --> 00:46:05,820 education here. If I went to the journal homepage, 647 00:46:07,320 --> 00:46:10,050 I wouldn't be at that submit page, I'd be at this about the 648 00:46:10,050 --> 00:46:15,150 journal read issues here. Generally, when you're looking 649 00:46:15,150 --> 00:46:17,310 at a journal page, you want to look for the journal 650 00:46:17,310 --> 00:46:21,630 information, you want to look for their description, aims and 651 00:46:21,630 --> 00:46:25,140 scope, you do want to read articles and some current 652 00:46:25,140 --> 00:46:28,020 issues. But I'm going to skip that for today, just for the 653 00:46:28,020 --> 00:46:30,870 sake of time. And then you want to find the submission 654 00:46:30,870 --> 00:46:38,490 guidelines section. And journals put this information in 655 00:46:38,490 --> 00:46:41,040 different places, but you're looking for something that says 656 00:46:41,040 --> 00:46:45,270 submission guidelines, or author guidelines, or about the 657 00:46:45,270 --> 00:46:48,540 journal. Those are the kind of places that I look for to find 658 00:46:48,630 --> 00:46:53,190 information about what they expect from me as an author. And 659 00:46:53,190 --> 00:46:56,790 you can see on this page here, they have a lot of information 660 00:46:56,790 --> 00:46:59,880 for you. So what do they publish? What are their 661 00:46:59,880 --> 00:47:04,170 editorial policies? What's their publication ethics? What's their 662 00:47:04,170 --> 00:47:09,360 open access? preference? What do they want from you in terms of 663 00:47:09,360 --> 00:47:14,250 formatting your manuscript? And then what can you expect to 664 00:47:14,250 --> 00:47:17,460 happen once your paper is accepted. So all of that 665 00:47:17,460 --> 00:47:22,290 information is down here, I'm going to quickly jump to the 666 00:47:22,290 --> 00:47:28,410 open access section to see what they say. So they're not a fully 667 00:47:28,410 --> 00:47:31,650 open access journal, but they offer optional open access 668 00:47:31,650 --> 00:47:36,600 publishing. This is kind of coded language here, when it 669 00:47:36,600 --> 00:47:39,810 says optional open access, that tells you that there's going to 670 00:47:39,810 --> 00:47:44,700 be probably some kind of fee associated with it. Again, 671 00:47:44,700 --> 00:47:47,040 that's the kind of thing where you can if you have any 672 00:47:47,040 --> 00:47:49,680 questions about what those fees are, or your options for 673 00:47:49,680 --> 00:47:54,990 publishing without those fees, come to the workshops later in 674 00:47:55,260 --> 00:47:59,430 October, watch the recording, or come ask us for any questions. 675 00:48:01,770 --> 00:48:05,580 There is another suggestion in the chat for PLOSone. So I'm 676 00:48:05,580 --> 00:48:07,980 going to take a look at that because it is a bit of a 677 00:48:07,980 --> 00:48:14,280 different case here. PLOS is a fully open access journal. So 678 00:48:14,280 --> 00:48:19,110 cost is a nonprofit open access publisher. And PLOSone is one of 679 00:48:19,110 --> 00:48:21,720 the different journals that they have. 680 00:48:28,110 --> 00:48:35,790 PLOSne, go this way. So you can see what kinds of papers they 681 00:48:35,790 --> 00:48:38,700 accept are on that previous page. And then under publish 682 00:48:38,700 --> 00:48:43,020 here, there's a whole ton of information for you. So 683 00:48:43,290 --> 00:48:46,710 submission guidelines, what to do with your figures and tables, 684 00:48:47,880 --> 00:48:50,970 what we published so that would have helpful information for you 685 00:48:51,690 --> 00:48:55,980 revising your manuscript, whole bunch of policies, some of which 686 00:48:55,980 --> 00:48:59,070 will be relevant to you, depending on the type of 687 00:48:59,070 --> 00:49:02,940 research that you're doing. They also give guidelines for 688 00:49:02,940 --> 00:49:06,960 reviewers. So you could see what kind of review reviewer 689 00:49:07,290 --> 00:49:11,670 instructions they're sharing licenses. And copyright would be 690 00:49:11,670 --> 00:49:15,150 where you find out more about open access publishing and what 691 00:49:15,150 --> 00:49:23,550 kind of sharing they will allow. So they're right up front here 692 00:49:23,550 --> 00:49:26,760 that they use a Creative Commons Attribution license or really 693 00:49:26,760 --> 00:49:30,030 open license, they want the work that they publish to be shared. 694 00:49:30,540 --> 00:49:34,980 And they want you as the author to keep copyright and just let 695 00:49:34,980 --> 00:49:42,360 them do the work of publishing and sharing. Yeah, and my 696 00:49:42,360 --> 00:49:44,550 colleague Courtney has put in the chat a little bit more 697 00:49:44,550 --> 00:49:48,780 information. So we have some publishing fee discounts with 698 00:49:48,780 --> 00:49:53,730 different publishers, some with PLOS and some with SAGE which is 699 00:49:53,730 --> 00:49:57,540 the journal or the publisher of the sternal here. So again, the 700 00:49:57,540 --> 00:50:01,740 publishing fees workshop covers that in in much more detail. 701 00:50:06,150 --> 00:50:12,360 That was a whirlwind overview of publishing. So a little bit of a 702 00:50:12,360 --> 00:50:15,540 recap here in this submission guidelines, you're looking for 703 00:50:15,540 --> 00:50:19,830 this kind of information. Almost every journal will give you 704 00:50:19,830 --> 00:50:22,710 something about their scope and submission types, their peer 705 00:50:22,710 --> 00:50:26,580 review process, the formatting and style that they want, and 706 00:50:26,580 --> 00:50:30,360 what kind of open access and copyrights options you have with 707 00:50:30,360 --> 00:50:33,300 them. Some journals will tell you about the time from 708 00:50:33,300 --> 00:50:36,420 submission to publication, or their acceptance and rejection 709 00:50:36,450 --> 00:50:43,020 rates as well. So this is what we've covered the stage of the 710 00:50:43,020 --> 00:50:45,420 scholarly publishing process where you're submitting to a 711 00:50:45,420 --> 00:50:48,840 journal, we talked about choosing a journal, why you 712 00:50:48,840 --> 00:50:52,740 might want to choose open access journals, how to avoid predatory 713 00:50:52,740 --> 00:50:56,940 journals, a sneak preview at article processing charges and 714 00:50:56,940 --> 00:51:01,470 fees. We went through the peer review process. We talked about 715 00:51:01,470 --> 00:51:05,940 that publish stage, talked about the fact that you might want to 716 00:51:05,940 --> 00:51:08,880 keep your copyright that you can lose some of your author rights, 717 00:51:09,270 --> 00:51:12,960 that you can share your work in an open repository at some 718 00:51:12,960 --> 00:51:18,150 times, a lot of information to have covered in an hour. And if 719 00:51:18,150 --> 00:51:21,120 you're brand new to publishing, some of this may feel like it's 720 00:51:21,120 --> 00:51:24,750 overload. So we do have the recording that I will send the 721 00:51:24,750 --> 00:51:27,480 link to you afterwards. You can watch it as many times as you 722 00:51:27,480 --> 00:51:33,870 want. Feel free to ask questions anytime. I'll put my email back 723 00:51:33,900 --> 00:51:38,070 at the end. And my colleague Courtney in the chat can put her 724 00:51:38,070 --> 00:51:41,160 email and our general research and scholarly communication 725 00:51:41,160 --> 00:51:46,770 email as well. We would be happy for your feedback. Courtney will 726 00:51:46,770 --> 00:51:49,320 put this link in the chat but we'll include it in a follow up 727 00:51:49,350 --> 00:51:52,860 email as well in case the chat link isn't working. We'd 728 00:51:52,860 --> 00:51:56,040 appreciate any comments that you have about the session today and 729 00:51:56,040 --> 00:51:58,890 especially comments about other topics that you'd like us to 730 00:51:58,890 --> 00:52:05,850 cover. And that is my email address there and the general 731 00:52:05,880 --> 00:52:08,850 email address for me and my colleagues in the research and 732 00:52:08,850 --> 00:52:12,600 scholarly communication unit. We do have a few questions at the 733 00:52:12,600 --> 00:52:16,380 end or a few minutes here at the end for questions. I'm just 734 00:52:16,380 --> 00:52:20,670 going to go ahead and stop the recording and the share. While 735 00:52:20,670 --> 00:52:21,810 we take those questions